Why is formatting important in text documents

It can be that simple: Format texts quickly in Word

Helpful instructions for formatting in Word

Whether different fonts, colorful underlining or multi-line paragraphs - Word, the text editing program from Microsoft, offers numerous options for structuring and designing a text document. With the right tips and tricks, character and paragraph formatting can be done in no time. Formatted in this way, the text documents created are clearer than ever before!

Microsoft Word Formatting Basics - How To

Correct design of a document is of great importance - not only for professional purposes, but also to make it easier for others to read. Unformatted documents do not convey information nearly as effectively and quickly as well-structured texts. The arrangement of the headings, fonts, paragraphs and text effects characterize the document.

The relationship between the space left and the text is also very important for the correct formatting of the document. The white space provides clarity. Words and sentences can only work well if they are proportionate to the free space.

With Word, Microsoft Office offers numerous options for designing a document - both with an app on the smartphone and on the PC. With the various formats, it is very easy to create legible and visually appealing texts. In contrast to the layout, which describes the arrangement of the entire text in a document, the formatting refers to the design of the letters and words.

The difference is in the details: the character formatting

The formatting of texts is generally divided into character and paragraph formatting. Character formatting is responsible for the appearance of letters and words, as well as numbers and punctuation marks. When formatting words and special characters, various changes can be made, such as:

The formatting options for the font design can be found in the menu ribbon under the "Home" tab. Or you can press the shortcut [CTRL + D] on your keyboard.

Format text in Word: This is how it works

If you want to format some text, you must first select the section or the word. To do this, hold the mouse button down and move over the desired area. You can now select an option to change the font, size, or color, or highlight the text in bold, italic, or underlined. For example, to change the font and font size, do the following:

  1. First mark the relevant section.

  2. At the top of the tab, click Home, then click Font or Font Size.

  3. A dialog box will now open and you can make your changes.

If you want to copy this format to another section, first select the text, then click on "Transfer Format" and select the text to which you want to transfer the formatting.

tip: Incidentally, you can also transfer formats to Excel and PowerPoint in the same way!